Please note that the figure above is taken from the program running on MS Access 2007. It shows
the full-expanded ribbon at the top. It may be minimized by clicking within the ribbon and selecting
the minimize option.
Testing Rooms: This is a table of rooms available for student testing. It may be a list of rooms
specifically used for testing, or staff offices or college rooms. The room number and location
description can be entered. The list in the example are those used by SLCC. They can be deleted or
overwritten as desired.
These rooms are used in the Test Scheduling section of the program- available from a button located
on the scheduler screen.
Test scheduling Grid lists rooms to be used in the left hand column (form the look up table) and 30
minute time blocks across the top. The time frame in the figures is from 8:00 am til 3:00 pm- but the
grid extends beyond the screen and can be displayed to cover evening time blocks- as long as
needed. Once scheduled the students name will appear in one or more time blocks- for as long as
need to complete the test- it may be of any length and could accommodate triple test time etc.
The scheduling form (shown above) is used to schedule students to any of the rooms on the look
up list. This form works similarly to the Appointment Scheduling form. Select the Staff member who
will proctor the test, the student to be tested (name selected from look up table), the desires room,
the date of the test (contact date), the start and end time of any length desired, the testing type
(double time, private room, testing with reader etc- as selected from the test type look up table,
contact type is always DRC Testing. Please note that when you have entered the departmental set
up informaton, the DRC will be replaced with your own departments intitials), the accommodation field
shows those accommodations authorized for the student- and the appropriate one can be selected.
This is a double check on the testing type and the two entries should be the same, and the last field
is a subject narrative field into which further testing intructions may be entered (such as the use of
formula cards, or permission to take breaks etc).
Appointment Details: Once a test has been scheduled, double clicking the time block will bring up the
information previously entered (the first block shown above). Additional students can be scheduled
for the same time block in the same room by using the additional scheduling forms which appear
below the first one. This would be for semi-private rooms into which more than one student can take
a test (for a private room, only one student would be scheduled). Multiple students can be
scheduled-as more blank forms will appear at the bottom into which to schedule additional students.
In the example above, three students have been scheduled in the same room for a test for the same
class (COMM 1010) at three different times- in half hour increments.
The table itself has [+] signs in the left hand column- before the name. This is a feature, which
when clicking the plus sign, will bring up a list of students in the database who have been identified
as having that as a disability. This list is not status specific, but lists all students, active or not. The
counter at the bottom of the name list shows the total student count with that specific disability. To
make the list go away click the [-] sign.